VGK client invoicing software extends our project management tools to enable the drafting, review and management of client invoices using project tracking details. Our all-in-one approach significantly simplifies the job of accounting staff and provides you with project-specific and company-wide performance metrics and reports.
- Client invoicing that works with project monitoring and control
- Reliable invoice costs calculation based on project tracking data
- Easy-to-use invoicing workflow
- Flexible billing methods
- Invoicing support for: clients, venture groups and partnerships
- Project perspective: invoices and performance
- Client perspective: summary of invoices and performance
- Company perspective: invoices, status tracking and performance
- Reports and metrics for project controls
- Reports for company management
Up-to-date client invoicing
Using two-way information sharing with project controls VGK client invoicing tools automatically provide accounting staff with up-to-date work that is ready for invoicing. Items ready for invoicing are organized by type: labor, material, equipment, subcontractor costs, fees, adjustments and other expenses.
Advanced features provide communication of invoicing instructions, splitting items between multiple invoices, management of non-billable work, and addition of unlisted items.
Precise amounts calculation
Based on the items included in your invoice VGK client invoicing tools provide you with an amount estimate as well as a dependable invoicing workflow to make sure that your invoice is accurate.
Invoice estimates are calculated using up-to-date costs from project tracking and your company/project settings for markup, profit, and taxes.
Labor invoice estimates are provided for labor tasks that are included in the invoice. Estimates are calculated using up-to-date labor costs for the task (from project tracking details) and your company/project settings on employee rates, profit and markup.
Materials invoice candidates and their cost estimates are provided for all materials used in the project to date. Materials include details of the materials bill, as well as amounts used.
Material invoice estimate is calculated based on materials price and your project settings for markup.
Equipment that has been used, but not yet invoiced, is provided as an invoice candidate. Equipment estimate is calculated from the equipment rate and hours used.
Subcontractor amounts are calculated from subcontractor bills for the project and tasks at hand. You can reference actual subcontractor bills sent to your company, and add markup based on your company/project settings.
Details coming soon.
Other costs include travel, and any other costs that are part of the task expenses submitted by task employees.
Adjustments are used to adjust the current invoice based on mistakes, discounts, or carry over costs. The amount can be a credit or a debit with freehand explanation.
Dependable invoicing workflow
VGK invoicing workflow provides invoice drafting, review, approval, status tracking and fluent communication between accounting and project management staff.
- Draft invoice
- Under Review
- Approved invoice
- Issued invoice
- Paid invoice
Organized invoice management
Details on invoice summary, client perspective, and tracking are coming soon.
Project controls support
Details on project controls performance metrics and reports as obtained from client invoicing are coming soon.
Company management support
Details on company-wide reports from client invoicing are coming soon.