Schedule is a foundation of a project management. It defines project timeline. VGK also considers schedule as basic tool for complete and detailed project planning and management.
Schedule consists of Schedule Items, linked with one-another. Each schedule item has defined position on a calendar (start/end dates, duration). It is critical to set complete and accurate item predecessors and link. This reflects business relationship between items and their dependencies.
To define schedule in more details, complex schedule items need to be sub-scheduled. Doing this user create detailed project plan.
Schedule Item is a basic element of a project. This is a single unit that encapsulates all work details. It is critical to be able to establish complete item work scope and budget. Through these details user plans clear and complete item work, defines its requirements and resources.
Item Work Scope
VGK allows to define complete Item work scope and plan it on a very detailed level. This creates foundation for precise project planning.
Define activities. Set planned Man Hours for each activity.
Allocate employees (crews) to item activities. Employee gets clear definition of his/her work and expectations.
Plan materials and define quantities. This sets precise material requirements and allows to obtain materials on timely basis.
Define subcontractor work with detailed work description and budget.
Define equipment, quantity, planned duration.
Item work scope is automatically converted into cost amounts. This gives user great support for Budget planning.
Planned man hours are used to calculate labor cost. Application uses average hourly rate set for each activity.
Material cost is calculated based on planned quantities and expected material price.
Subcontractor budget is set based defined work. Amount will be clarified during negotiation with subcontractor.
Equipment is calculated based on quantity, planned duration and expected equipment rate.
All calculations are performed automatically and amounts updated when changes were made.
All cost components are summarized in VGK Budget control. It adds overhead cost and planned profit values and gives user complete Item Budget amount. Budget control provides user with accurate real-time Budget/Cost information, which gives user great support for Budget planning. Based on calculated amount and taking into consideration your experience and project specifics user can establish reliable and competitive target (Budget) for each schedule Item.
Setting clear target for each item establishes clear goal for the project team and gives management precise control over project finances.
Work scope defined on item level allows to calculate complete project requirements. This is achieved through schedule propagation rules.
Item Man Hours are summarized throughout the schedule and produce labor cost for sub-scheduled items, jobs and whole project.
Assigned resources are propagated down and assigned on sub-schedule to all items where matching activity is defined.
Material quantities summarized up and give summary of material requirements for each job and whole project.
Subcontractor budgets are not propagated. VGK reports total budget for each subcontractor on sub-scheduled items and per project.
Because of its nature, equipment is not propagated. Equipment planned usage is reported as detailed information.
Summarized work details are automatically translated into cost amounts for each category. This allows management to obtain detailed project budget break down.
Targeted Budget Amounts are summarized through the schedule and sets reliable foundation for defining contract amount and for bidding process.
Timely Planning – Project 4D
It is common to refer at time as fourth dimension. With this perspective, it is important to see project information with perspective of Timely distribution. Since work details are linked to schedule items it allows VGK to compile information on timely basis. VGK is capable to present in timely fashion all essential information: labor, material, equipment requirements, employees work load, subcontractor work, budget. It is correct to say that VGK provides user with Project 4D capability.
Combined data (for all projects) allows company to review company wide expectations in timely basis. It provides company with complete picture and allows to plan and manage available resources with high efficiency.
Schedule progress is recorded when actual work is performed. Actual information is allocated on schedule items and is related to planned entries. Actual values (dates, duration, costs, budget) are presented alongside with planned values.
Schedule item is progressed when work on item is complete. This sets actual completion date and duration. Completing schedule item automatically activates its dependents and sets their actual start date.
Actual work and man hours are recorded by employee as performing work. Actual cost is calculated based on actual employee hourly rate and hours. Travel expenses are submitted by employee and recorded as part of labor activity.
Material actual quantities are allocated when material is actually used. Material cost is calculated based on actual quantities and actual material price (clarified through Billing module).
Subcontractor is progressed when actual work is performed and verified. Actual cost is set on preliminary assessment and finalized through Billing module when subcontractor bills are processed.
Equipment actual information is set based on actual usage (quantity, duration). Actual cost is calculated based on actual usage and rate. Actual renting rate is clarified through Billing module.